Conference/Event Logistics

  • iPlanIt will act as the main point of contact for all vendors
  • Create and manage a comprehensive project timeline
  • Prepare and manage Request for Proposals for all outside vendors required
  • Make recommendations and negotiate pricing and contracts for all applicable vendor
  • Coordinate all pre-planning logistics with hotel and vendors
  • Coordinate all food and beverage needs within budget
  • Coordinate audio/visual
  • Create event specifications guide to bring all vendors together in one conference plan
  • Create or oversee production of the conference program
  • Coordinate and oversee printing of all signage
  • Research, order and collate attendee gifts/tote bags
  • Ensure all operational aspects are set according to specifications made pre-conference (room set-up’s, audio visual checks, food and beverage orders, etc.)
  • Conduct invoice and masterbill reviews and reconciliations
  • Prepare Event Wrap-Up Report

Contact iPlanIt for your meeting needs